Skip to main content

Executive Assistant I

Irvine, California Job ID 2024-2102
Apply View saved jobs


  • Reporting directly to the Director of Social Responsibility/Executive Office Administrator, assists the departments within the Office of the Shareholder through performing a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment.
  • Prepares meeting agendas, memos, presentations and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes confidential and sensitive information in support of administrative activities, and serves as the primary liaison for executive and other senior management personnel.


  • Plan, coordinate and ensure the established Executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.
  • Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives.
  • Work closely and effectively with the Executive to keep him/her well information of upcoming commitments and responsibilities, following up appropriately.
  • Work collaboratively with the other three Executive Assistant's within the office of the shareholder.
  • Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the Executive's ability to effectively lead the company.
  • Prioritize conflicting needs; handle matters expeditiously, pro-actively, and follows-through on projects to successful completion, often with deadline pressures.
  • Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. 
  • Demonstrate ability to take information and concepts and translate them into professional level documents.


  • Bachelor's Degree or some college course work in administrative and personnel management preferred.
  • Certified Administrative Professional (CAP) designation preferred.


  • A minimum of three years' experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred.
  • Experience supporting multiple executives and interacting with c-level executives and board members.
  • Ability to stay calm under pressure and help find solutions when needed.
  • Proficiency in Microsoft Office Suite.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Willingness to work a flexible schedule.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Think critically and actively seek opportunities and propose solutions for both short and long-term objectives.


Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, flexible spending accounts, 401(k) match, paid time off, holidays, parental leave, tuition reimbursement, adoption assistance, health savings accounts, employee discounts, commuter benefits, and company paid life, AD&D and LTD insurance

Primary Location: Irvine, California Campus: Administration Irvine Function: Administrative CA Salary: $57,606.87 - $77,763.97 Salary is dependent on experience and education

I actually see our work as fulfilling an important need in the community. The changes that occur in a student and graduate’s lives are visible and important.


No recently viewed jobs.

Don’t have any jobs saved yet? Then start looking! Once you’ve found one you’re interested in, click the heart icon to save a job.

Search all jobs

Sign up for job alerts

Stay connected and get the latest
career opportunities.

Returning User